Depending on the service or product your company provides, office managers are required to keep on top of a lot of different things.
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For instance, an office manager’s day on the job may entail bookkeeping, personal assistant duties, handling customer concerns, client account management, or even utilizing an office deployment tool.
Having the right IT tools at your disposal can go a long way in making your busy workday more efficient and enjoyable. Office, communication, and project management IT tools can help just about every office manager perform their tasks more efficiently than ever before.
Here are four tools every office manager needs to make their job easier.
1. Social Media Management
A social media management tool will help you stay on top of company social media accounts and keep them organized. Social media management is vital for any company because it allows you to engage with and stay connected to your target audience.
Social Report is one of the great social media management tools available. Social Report allows you to manage multiple social media accounts on one easy platform – which saves you time when you need to log in and out of numerous social media accounts. You can also easily schedule social media posts and delete existing ones with a few clicks.
2. File Sharing
Instead of sending large files as email attachments that take forever to load, file sharing tools make it easy to share files with multiple employees in the office.
Dropbox is an example of a great file sharing tool because it allows you to store all your documents in one secure place. With Dropbox, anybody who has been authorized to access the files can open them.
Storing files in Dropbox also means you can make changes to documents, and the changes will immediately reflect. Files on Dropbox can be accessed from anywhere if there is a secure internet connection.
File sharing with a tool like Dropbox is especially useful for companies that allow their employees to work remotely or hire freelancers.
3. Office Productivity
Office productivity software and tools help office managers share collected data or information to better achieve business goals – like spreadsheets, graphs, presentations, databases, documents, and more.
Google’s G-Suite is a comprehensive cloud-based platform that enhances office productivity. G-Suite tools include drive, calendar, sheets, docs, meet, mail, and more. Because G-Suite is cloud-based, it improves communication and collaboration between employees.
4. Project Management
Although a simple daily to-do list might help with basic tasks, office managers often manage multiple projects that have numerous smaller tasks within each project. A platform to visually keep track of duties, communications, and delegations can help you manage your projects more efficiently and facilitate better communication between coworkers.
Bitrix is a great project management tool that can be integrated with custom workflows, create visual overviews, and allow communication with other team members. A good project management tool is essential to ensure tasks are completed on time and your projects are on track.
