Whatever industry you work in, the chances are there is a lot of administrative work which is required in order to keep the business ticking over. For most people, documenting and paperwork are some of their least favorite tasks, even though they might be vital for the company to remain compliant.
But there is an alternative to trying to slog through everything yourself: using the services of a transcription company. You may never have considered using a transcription company; we take a look at whether your business would be benefit from employing their services.
Maintaining records
Running a company inevitably means there is plenty of red tape and the need to keep accurate and up to date records. Unfortunately, taking the time to document everything often can be at the bottom of a long to-do list….even when you know that by not having it in place you could be risking a penalty (or worse!).
Using a transcription service means that you don’t have to painstakingly type out each document and report. Simply recording your needs and sending the file over to your chosen company means you can tick that task off your list.
Just because you can do something yourself doesn’t necessarily mean you should. Of course you could eventually put together the report but wouldn’t your time be spent better elsewhere? Use the services of a transcription company to produce a professional looking document so you can just get on with running your business.
Getting it right first time
There are some occasions when taking the time to look back and assess the facts before making a decision can be very useful. A great example of this is during interviews.
You may be conducting interviews because you are looking to recruit new members of staff. Or perhaps research is a fundamental part of your role and carrying out formal interviews is how you access the facts.
Or maybe you are an educational facility looking to enrol new students. Whatever the reason you perform an interview, the chances are that having the chance to look back over a verbatim transcript would be very useful.
A transcription company can provide an accurate representation of the entire interview, providing you with the opportunity to make a retrospective assessment.
You could even use the service to help you deliver professional-looking documents for everything from an important project to academic transcriptions.
Manage costs
Paying to use external services may not be the first thing that springs to mind when you consider the best way to manage your costs. However, using a transcription service could save you a tidy pile of cash in the long term.
Transcription skills are very specific and not something you would necessarily want to call upon every day. Therefore hiring some-one internally is not likely to be a cost-effective solution.
In addition, depending on the industry you work in, you may be using very technical language or jargon that many audio typists simply wouldn’t be familiar with.
Transcription providers take the service above and beyond what you would normally expect from an audio typist. Many companies offer to cover specialist subjects – such as law or medicine for example – as their transcribers have expert knowledge which allows them to work swiftly and accurately.
Therefore, having access to a highly specialised and trained team of professionals, ready to transcribe documents as and when needed could actually be the cheaper option in the long run.
Working with a transcription company could revolutionise the way you do business. Freeing you up from the need to plod through the administrative work, you could have more time to focus on what you really need to do. And with a fast turnaround and professional-looking documentation, you could use the services to help you with a range of tasks from marketing to minuting important meetings.
Failing to stop and consider the advantages that using a transcription company could bring means you might just miss out on a great opportunity to take your business to the next level with the minimum of effort.
About The Guest Author: Tom writes on behalf of Alphabet Secretarial Transcription Services. He has a keen interest in transcription services and believes this once popular service is now hard to find and since using for his own purposes has found a great deal about the industry and decided to share his newly found knowledge.
Man Drowning in Paperwork Photo via Shutterstock
