On the average, an employee spends about 8.8 hours per day at work, and 7.7 hours sleeping. In short, employees spend more time in the workplace than in at home and this calls for plenty of socializing with one’s co-workers.

Individual personalities being what they are, life in the office can be stressful and although some workers remain unaffected by the situation it may cause others to become apathetic and this can also affect the other people in the workplace. So here are some tips on how to maintain increased productivity and positive worker motivation.

1. Establish a family-like ambience

It is great if employees feel a sense of camaraderie in the office. Not everyone can get along all of the time. Even within a family, there are some relatives we prefer being with and other we can do without. However, when push comes to shove, a family spirit takes over and family members come together. This works in the workplace as well. When employees know that even if they have differences of opinion, the manager or supervisor will be there for them, they are willing to go the extra mile for the sake of the company. Consider introducing fun and effective family type policies for example dog friendly offices.

2. Knowing employees’ background is important

As a manager, you have to know what motivates your employees. There might be a single mother who’s working to support her kids. Her motivation will be different from that of a working student. If you understand their individual motivations, you’ll be able to establish a support system that will be beneficial to all workers.

3. Provide training

You’ll have a productive workforce if you equip them with the necessary tools to function and perform their work properly. They have to know what is expected of them, so they can upgrade their skills according to the demands of their tasks. Provide them with confidence to do their work with proper training and you’ll see a big difference in their productivity.

4. Provide the right equipment

Aside from training and retraining, it is important that you provide your employees with the right equipment to do their work. Make sure that all office equipment such as computers, printers, fax machines, phones and Internet connections are always in peak working condition. You don’t want them slacking off because the Internet is down or their computer crashed.

5. Do not forget to show recognition

Employees are motivated to work harder to reach their goals when their work is appreciated. Recognition gifts, such as a gift card, even if it is of small value, can go a long way. Your staff will be motivated to work harder because they know they are being recognized for their contribution to the department or company’s success.

6. Be approachable

Your employees’ productivity will increase if they know they can approach you or another manager who could give them the answers they need, discuss their concerns and listen to their opinions. If they are anxious about approaching you, it can impact negatively on their productivity. Remind them that asking questions is part of their responsibilities toward the company. For your part, you should be able to provide clear and timely answers. Also let them know that although you are willing to listen to their opinions and their suggestions, as a company executive you still have the final say.

7. Be their role model

Employee productivity is enhanced by cooperation and good leadership. If your staff sees you working as hard as they are, they will be motivated to keep pace with you. Your staff’s work ethics mirror your own work ethics.

You may be the boss of the department or even the company owner. Your leadership is crucial in motivating your people to be productive. If you know how to utilize their specific skills to your advantage, you’ll have a very valuable workforce.